“No question is so difficult to answer as that to which the answer is obvious.”
– George Bernard Shaw
When was the last time you prepared a presentation in English?
Did you ask questions at the end?
How well did you do it?
Were you well-prepared for those questions or did they make you hang-on?
Let’s make it easy, most of us, hope for simple questions, which they can answer easily. However, your preparations must be precise to manage more complex questions that often have to be negotiated between you and the questioner.
Sometimes, you should appreciate those questions because they are the opportunities to extend your presentation in detail. But several times, it can be challenging.
However, you should be expecting for these questions before your presentation.
This time, Aksent gives you four essential headlines of how you could negotiate a Q & A (Questions & Answers) with one questioner by giving you a few examples of possible answers.
#1 Encourage to Raise Questions
Are there any questions?
Yes, I have a question. You explained about the need to reduce our CO2 emissions.
That’s correct; we prefer this as an urgent need for the next five years.
Which are industries most likely to be affected by this reduction?
Well, obviously the primary is airline, secondary is oil.
#2 Linking to an earlier point
In looking back to what you were saying about financial regulation terms,
Ah correct, I thought someone might point out this.
You suggested there was an over-reliance on self-regulation. Is it within the banks, I believe?
Not exactly, the banks but also in other financial institutions.
I see. It looks to be only one rule for the large scale institutions as well as a small independent adviser.
#3 Questioning a Point
When you were talking at corn production, you mentioned South Africa.
Yes, it’s difficult not to mention South Africa when discussing corn production.
Certainly!Did you explain there might be a chance of a reduction in supply?
Yes, I did. There is a prediction that there could be a drought which may affect supply.
Well, that would be happy news for you, isn’t it? After all, that’s where most of your profit is made.
Well not exactly, but I consider your point. A drought would assist our profit margins.
#4 Making an appreciation
I wish to recap you up on the point you made about our over-reliance on the service sector.
Aren’t you convinced?
No, not fully, the service provider has seen a decline in the last year. Surely, we’re less reliant on it than we were four years ago?
Actually, the recent economic outcomes show that we’re still over-reliant on the service sector in spite of its decline.
Well, I’d like to view those figures because I am not completely convinced this is the case.
I am sure; I can certainly let you watch those figures.
Note: Think and lists down the questions you’re likely to be asked and then, you can do two things
#1: You can speak out a few questions during your presentation.
Analyze to list out some questions which your presentation should demand. You could, therefore, add these listed questions and answer them during your presentation.
#2: You can choose which questions you should not want to answer during your presentation.
Make a list of these questions and think about how you would respond to them if asked. Some of them will be simple and easily answered.
It’s for you
Recall the last presentation you presented.
Prepare a Q & A session for each of the above samples
Then, speak out the samples with your friends